Category Archives: Bookkeeping

7 Quickbooks Tips

Quickbooks Consultant

Quickbooks Consultant

1.)    Memorize Transactions: QuickBooks will memorize your common transactions to recreate in the future.  Memorize transactions you do repeatedly and monthly bills.

2.)    Data Base Ctrl-F =Find: This feature in QuickBooks is the best. This allows search on every field transaction amounts, check numbers, accounts, items, etc.  The combinations are endless and will get you where you want to be much faster than scrolling through an account register.

3.)    Add/Edit Multiple List Entries: The is feature permits entering multiple customers, vendors and items.  A nice cut and paste form excel.

4.)    Batch Invoicing: Manage invoicing the same amounts for fees to various customers every month?  This works great for company’s that charge subscriptions, service fees etc. This can time.

5.)    Customized The Icon Bar: When the icon bar is customized there is one click access to your most frequently used reports, transaction types and reminders.

6.)    Online Banking: This is an opportunity. Reduce data entry and some things automatically default to the correct accounts, you just review and post.  Online banking automatically matches up these transactions to ensure you aren’t double posting anything.

7.)    Emailing Invoices: Still printing, addressing, and stamping all those invoices? Many customers these days prefer to have paperless billing and it can save you hours! Simply click the to be emailed box on your invoices as you enter them, enter all your invoices, then send the whole batch in just a couple of clicks.  The invoices are automatically attached to each individual email as a PDF document, and you can customize the template email however you like.  In the customer center, setup the preferred send method to specify which customers prefer paper or emailed invoices for quick processing.

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Setting up Vacation Policies in Quickbooks

Quick Books Vacation Setup

Vacation time is an opportunity for workers to rest and return to work rejuvenated.

Time off can increase productivity, boost morale and instill
an appreciation for the benefits of working for a company.

Surprisingly, not accounting for this diligently can cost the company money. Many employers often complain about this.

To set up an employee to track sick/vacation in QuickBooks Pro and Premier:

1) Click on Employees on the top menu bar, then choose Employee Center.

2) Double-click the employee’s name.

3) From the Change tabs drop-down menu, select Payroll and Compensation Info.
Click Sick/Vacation.

4) In the Vacation part of the Sick & Vacation window, enter the amount of hours of vacation currently available for the employee in the Hours Available as of box. Note: This is the hours available as of today regardless of the date field. The date field defaults to the employee’s hire date in QuickBooks and does not impact the accruals. This field should indicate the amount of time available as of today.
In the Accrual period drop-down box, select how often the employee will accrue vacation.

There are 3 different ways to accrue Sick and vacation in QuickBooks:

Beginning of Year–Grant a certain amount of hours in the beginning of year.

Every Paycheck–Accrue certain number of hours per paycheck

Every Hour on Paycheck–Accrue every hour on paycheck.

In the Hours Accrued window, enter the amount of hours that will be accrued based on how often the employee accrues hours which you selected in the Accrual period drop-down box.

Enter the total amount of vacation hours the employee can have in the Maximum number of hours window.
Click the Reset hours each new year box if you want the number of vacation hours for the employee to start over at zero each new calendar year.

Click OK twice

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